Twenty minutes, down to twenty seconds.
An HR services company running operations for dozens of client companies, each with its own letterhead, its own data and its own rules. All of it by hand.
Scroll to explore ↓
Everything was done by hand.
- 01
The bottleneck
Every letter took 20 minutes to write. Every client company had a different letterhead and different employee data. Every document needed a person.
- 02
The complexity
Not one company. Dozens, each with its own rules, all managed manually. No central system. Signing meant emails back and forth.
- 03
The build
Self-hosted n8n as the engine. OpenSign reworked for signatures. Connected to Pipefy and the employee database. A WhatsApp bot for live data.
- 04
The result
Letters in 20 seconds. Signing chases itself. Job descriptions in one click. Company data available from a phone.
Five pieces, one system.
The engine
Self-hosted n8n running 20+ workflows, connected to Pipefy, the employee database, email and WhatsApp.
One-click generation
Picks the right letterhead, pulls the employee data, produces the finished letter. 20 minutes to 20 seconds.
Signing that chases itself
Reworked OpenSign with custom APIs. HR review, company approval, employee signature, automatic follow-ups.
Data from a phone
Ask for attendance, employee status or a company report and get it back in chat.
Reports on their own
Weekly reports that used to be assembled by hand now build themselves.
AI-powered HR chatbot
A system that changed everything
- Real-time access to employee data for each company
- Attendance reports showing who came late and when
- Direct letter drafting from WhatsApp with company letterhead
- Employee status tracking across multiple companies
- Instant reports for HR decision-making
Job description creation system
What used to take hours of writing and formatting now happens in seconds. Our one-click JD creation system gathers job details through a simple form, then automatically generates professional, company-branded job descriptions ready to post.
Built with
Pipefy
OpenSignWhatsApp
Respond.ioWe measured it.
“Working with Team Mantaq has been nothing short of exceptional. Their technical expertise, combined with seamless communication and rapid responsiveness, transformed our entire operational infrastructure. What impressed us most was their ability to understand our unique challenges and deliver solutions that exceeded our expectations.”
Sabrie Salleh
CEO @ PeopleWorks